Description:
The Administrative Coordinator sets up and manages everything that needs to be done to get a research contract approved at SickKids. They are responsible for ensuring the processes are appropriate - and for getting the contract through those processes as efficiently as possible.
Here’s What You’ll Get To Do:
- Develop a sophisticated and deep understanding of a variety of legal/financial research contracts, the SickKids business units that handle them, and the overall contracting process from intake to execution.
- Using this knowledge and your own judgement, screen and triage research contracts and other matters to the applicable contract reviewers.
- Determine the appropriate signatories for agreements and ensure that the contracts are issued to - and signed by - the appropriate internal and external parties within required timelines using DocuSign.
- Respond to requests submitted via our online intake form. This includes the screening of information and supporting documents and if necessary, following up with Principal Investigators (PI) & their teams to obtain missing elements.
- Track the progress of files end-to-end and ensure that fully signed contracts are properly stored in a way that links them to other related contracts, amendments, etc.
- Lead the process of collecting and entering the necessary information about a contract request into the Contracts Database for tracking purposes and metrics reporting.
- Perform routine data quality verification and data auditing to ensure the information is up to date, has the right format, and is consistent.
- Co-lead the maintenance of the contracts database including access, automatic reports, troubleshooting, and adding new metrics as needed.
- Identify bottlenecks/delays in the contract process, try and resolve, and where necessary - escalate significant issues to the manager.
- Provide administrative support to a team of Legal and Financial Contracts Specialists and Legal Counsel.
- Coordinate, provide input on and at times lead initiatives for designing, creating, and implementing solutions/processes to help streamline current processes.
- Prepare metrics reports as requested.
- Lead and execute various small projects or assignments.
- Take in ad-hoc duties as needed.