Administrative Coordinator

Description:

The Registration Coordinator will provide administrative support to a national sales force distributing financial service products, with a focus on the mutual fund registrations of applicants. Administer and assist field agents to obtain mutual fund licenses and maintain the accuracy of WFG Securities Inc. registration records. Job Description
Responsibilities
Facilitate and support initial, reactivation, and reinstatement applications for mutual funds licenses.
Follow-up and document National Registration Database (NRD) submissions, including outside business activity (OBAs), address updates, financial disclosures, etc.
Enter and record mutual fund registration terminations in the system and notify necessary parties.
Perform NRD annual renewals.
Participate in the Annual Disclosure process.
Update of NRD training documentation.
Update of various internal systems.
Respond to inquiries from field, internal and external staff and regulatory bodies.
Provide administrative support to field agents, and internal and external staff.
Follow file management and record management procedures.
Draft standard and non-standard correspondence as required.
Initiate and participate in process and database improvements.
Act in a registration support capacity for the Compliance department.
Support projects and audits as requested.

Qualifications
Two years of experience in an administrative support or related role
Excellent written and verbal communication skills
Interpersonal and customer service skills to build relationships with internal and external contacts
Excellent organizational and multi-tasking skills
Attention to detail
Ability to work independently and as part of a team in a fast-paced environment
Proficiency using MS Excel, Word, Outlook, PowerPoint

Preferred Qualifications
Post-secondary education in a business field
Experience in the insurance and/or mutual fund industry
Experience with National Registration Database (NRD)

Working Conditions
Office or hybrid office/remote environment