Administrative Assistant B

Description:

With regular direction by the Administrative Assistant A, the Administrative Assistant B performs clerical and reception duties. He/she works cooperatively with other employees, students, parents and the public.

Duties and Responsibilities

Inputs and retrieves data on the computer, such as student and staff attendance, scheduling, student records, report cards, ministry transfers, work orders, job costing and purchase orders.

Keyboards and composes a variety of materials such as correspondence, newsletters, general reports, classroom materials and memoranda.

Answers inquiries, relays messages and schedules meetings and appointments for parents, students, staff, community agencies and public by telephone, computer, facsimile, mail or in person.

Analyses data and prepares statistical reports.

Performs cash handling, bank deposits, cost estimating and receiving of supplies.

Maintains up to date school and district knowledge, such as timetables and graduation prerequisites.

Files and maintains a variety of materials such as student report cards, student files, correspondence, newsletters, classroom materials and other materials.

Provides support to staff in the use of administrative software.

Assists with registration of new students.

Sorts and distributes mail.

Duplicates, sorts, collates and staples materials.

Uses a public address system.

Weighs and meters mail.

Maintains stationery and supplies inventory.

Maintains employee bulletin boards.

Assists with organization of special events.

Receives and processes requests for services such as bussing, hauling, room and building assignments.

Performs other clerical or emergent duties.