Administrative Assistant

Description:

Primary Objectives:

• The primary objective of this position is to keep careful control and records of VCDS finances. This includes the responsibility to ensure that expenditures have been properly authorized before payments are made. Further, to assure that income due to VCDS is actually received and all transactions are properly recorded.
• Reconciling VCDS accounts with the monthly bank (Vision Credit Union) statement
• Reconciling all accounts and providing monthly Financial Statements to the VCDS Board
• Assist the Program Director to keep the VCDS to running as smoothly as possible

Job Responsibilities:

• Be a team player that interacts cheerfully with the Program Director, the VCDS board and other employees
• Act as a receptionist (answer phones, attend to inquiries, take applications, etc)
• Adheres to bookkeeping policies and procedures.
• Verifies the authenticity of all VCDS financial transactions and enters them into the accounting software program in use at this time
• Processes the monthly payroll for all employees
• Submits T4’s and WCB annual returns
• Alerts the Program Director and/or VCDS Board when any unusual or seemingly unauthorized transactions appear
• Maintains accounts and balances accounts
• Maintains and balances bank and general ledgers
• Maintains historical records and filing of documents as required by law
• Prepares monthly financial reports by collecting, summarizing and distributing to the appropriate people.
• Prepares fiscal year-end financial documents and presents them to the VCDS accountant
• May be requested to perform other related duties by the Program Director and/or VCDS Board from time to time.
• Attend Workshops and Monthly Staff Meetings