Administrative Assistant

Description:

• Provide day-to-day administrative support to the Scientists
• Maintain Canadian Common CV and U of T CV
• Provide support for all HR functions such as job postings, hiring, contract management, terminations, timekeeping, etc.
• Process and monitor reimbursements, invoice payments, and expense transfers.
• Complete monthly reconciliation of financial reports and corporate credit card statements; follow up on discrepancies
• Create monthly financial summary for all cost centers
• Act as liaison between the Scientist and the Grant Accountant for financial matters
• Assist with grant application preparation and submission
• Assist with creating and updating laboratory websites
• Assist with managing Outlook calendar for the Scientists
• Schedule travel for Scientists, including flights, hotels, conference registration, etc.
• Order lab supplies through the Sickkids procurement system
• Provide administrative support to Scientists for their UofT teaching duties, scheduling and setup.
• Assist with program administrative tasks as determined by the Program Manager.

Necessary Qualifications

• Completion of a post-secondary degree or diploma program.
• Minimum of 1-2 years administrative experience is required.
• Above average proficiency with computers and software applications such as, Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.
• Understanding of basic financial accounting.
• Excellent interpersonal and communication skills.
• Excellent attention to details.
• Ability to problem solve effectively.
• Ability to work well independently as well as in a team environment.
• Experience in a hospital or university setting would be an asset.
• Experience with WordPress will be an asset.
• Demonstrated ability to handle multiple tasks and prioritize work in an efficient and organized manner.