Description:
The Administrative Assistant will provide support to managers and employees through tasks related to organization and communication, ensuring the efficient operation of the office. They perform a variety of administrative and clerical tasks in support of our managers and employees, assisting in daily office needs and managing our company’s general administrative and financial activities.
Primary Duties:
- The Administrative Assistant will provide support to managers and employees through tasks related to organization and communication
- Effectively communicate via phone and email
- Act responsibly with confidential and time-sensitive material
- Ensure duties are completed accurately and delivered with high quality and on time
- May direct and lead the work of others
- Exhibit sound judgment toward planning and accomplishing goals with a wide degree of creativity and scope expected
- Become fluent with a variety of the museum and village concepts, practices, and procedures
Responsibilities:
- Clear and concise oral and written communications working with a variety of people of different ages and backgrounds
- Undertake the tasks of receiving calls, taking messages and redirecting correspondence
- Write and distribute emails, correspondence memos, letters, and forms
- Assist with daily cash out and accurately enter data
- Plan meetings and take accurate minutes
- Maintain a diary and provide reminders
- Assist with reports and expense reports, and presentations
- Schedule appointments and maintain a journal and provide reminders
- Maintain contact lists and update database
- Maintain computer and paper filing systems
- Handle sensitive information in a confidential manner
- Liaise with staff to handle requests and queries appropriately
- Develop and maintain computer and manual filing systems
- Assist with the Membership Program and the Annual Pass Program
- Contribute to the team by completing tasks as needed
- Report all health, safety, breakages, defects and breaches of security standards to management
We offer a competitive wage and a healthy work environment.
Job Requirements/Qualifications:
We seek a reliable candidate who likes to work and be a part of a team effort in a fast-paced, fun, and professional environment. Employees can participate in the mentoring program, a valuable skill-building tool for those seeking career path advice and opportunities.