Administrative Assistant

 

Description:

As our Administrative Assistant and a valued team member, you will support three AVP’s in Canadian Compliance and their respective teams. You will be called on to offer administrative support to leaders in what can be a fast paced, multitasking environment, that often presents competing demands on your time.

 

What will you do?

  • Support leaders in the execution of their work by managing multiple calendars, arranging and coordinating meetings, and managing last minute changes to schedules
  • Organize and make appropriate arrangements for business travel and accommodations, and assistance with travel expense reimbursement through Concur
  • Monitor email and inboxes, rerouting inquiries as appropriate
  • Manage and respond to routine correspondence
  • Purchase coordinator for the team; setting up purchase orders and processing invoices
  • Organize in person events and larger conference calls including: booking rooms, coordinating locations, catering, setting up technology services
  • Prepare presentations, communications, and reports as required
  • Manage shared drives, SharePoint sites, and maintain access to Manhattan
  • Manage team locations, book offices & meeting rooms (on site and off site) and arrange visitor notices
  • Liaise with internal partners such as Event Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities
  • Support the team by continuously developing knowledge in own area and identify areas to processes to increase efficiency
  • Provide back up support for other EA’s as needed
  • Other duties as required

 

What do you need to succeed?

  • High school diploma - Degree or college diploma preferred
  • 3 - 6 years of experience in an Administrative Assistant or equivalent type of position
  • Superior proficiency with Power Point

Preferred Skills:

  • French Bilingualism would be an asset
  • Experience in an office environment as an administrative assistant.
  • Ability to navigate the organization and network with other Admins to effectively to support leadership
  • Ability to multitask, prioritize and work in a fast-paced environment
  • Efficiently manage expectations/concerns using strong relationship management and communication skills, both verbal and written
  • High regard for confidentiality
  • Ability to work independently, take initiative and prioritize work with a sense of urgency as required
  • Provide accurate, organized, and efficient administrative support
  • Skilled/proficiency with software applications/programs as required (i.e. MS Office, Outlook, Excel, etc.)
  • Demonstrated user proficiency and technical understanding with technology hardware (printers, notebooks, laptops, desktops etc.)

Organization Sun Life
Industry Management Jobs
Occupational Category Administrative Assistant
Job Location Toronto,Canada
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Salary 49200 - 49200 | £  / Yearly
Experience 3 Years
Posted at 2023-02-21 4:30 am
Expires on 2024-12-13