Description:
Here’s What You’ll Get to Do
- Scheduling and coordinating multiple physician calendars and meetings which involve a high level of complexity, coordination, and organization
- Preparing and organizing committee meetings and rounds
- Recording & transcribing minutes and independently preparing correspondence including letters, reports, spreadsheets, and presentations
- Coordinating and organizing teleconferences, video conferences and web conferences
- Coordinating air travel, accommodations, ground transportation, conference registration fees, travel itineraries, and reconciling financial entries
- Maintaining files, correspondence, databases, developing and creating posters, PowerPoint presentations
- Leading and coordinating multiple projects from draft to implementation
- Assisting with clinical activities as required
- Reviewing and distributing mail, lab results and correspondence
- Providing full grant support to various research appointed physicians
- Understanding of various granting agencies, assisting in grant submissions, and ensuring applications comply with grant requirements
- Assist the research team with human resource administration tasks (e.g., time keeping, payroll, onboarding and orientation of research students, volunteers)
- Preparing and updating physicians’ CV, CCV, biosketches
- Conducting literature searches and maintaining reference/citation databases (e.g., PubMed, EndNote)
- Tracking of REB Renewals and applications
- Maintaining multiple research accounts, overseeing the processing and payment of lab supplies, and verifying expenditures
- Assisting in the physician annual review, reappointment process, CDCP triennial reviews, RI reviews, academic promotions, and divisional annual and ministry reporting
- Assisting in the organization, planning and implementation of conferences, symposiums, invited speakers and events
- Preparing budgets, processing expense and corporate credit card entries, reconciling monthly financial accounts, maintaining physician memberships, and processing financial invoices / payments
- Oversee the management of multiple financial cost centres (project ID’s/department ID’s) ensuring compliance with the Hospital’s Finance, P-Card, and Procurement policies
- Training and mentoring peers and acting as a primary resource for other members in the team