Description:
Key responsibilities include:
- Supporting the Branch by preparing routine and non-routine correspondence, memos and documentation.
- Responding to and directing incoming calls, emails and inquiries.
- Coordinating calendars, meetings and agendas and maintaining filing records and retrieval systems.
- Assisting with monitoring budget related documents.
- Performing other routine day-to-day operational tasks, including tracking and ordering supplies; and
- Coordinating the documents and correspondence required for aboriginal consultation.
Qualifications and Experience
High School education with a 1 year business course, and in addition, you possess 3 years of relevant experience in an administrative assistant type position. An acceptable equivalent combination of education and experience may be considered
You have a basic understanding of real property law, survey procedures and property appraisals. In addition, you will apply an understanding of basic legal terminology while drafting, editing, and filing documents. Furthermore, you have the ability to review Property Online, maps, and surveys to verify basic property identifiers.
As the successful candidate you have:
- Strong written and verbal communication (including editing) skills.
- The ability to effectively interact with a variety of people, including clients, community members, stakeholders, surveyors, appraisers, lawyers, and all levels of government staff.
- Demonstrated organizational skills, including the ability to run a bring forward/reminder system, coordinating and arranging meetings, travel/accommodations.
- Experience with coordinating budgets, monitoring forecast documents, ordering and receiving supplies and processing invoices for payment.
- Experience with reviewing and editing legal documents, including assisting with the administration work associated with closings of land acquisitions and accessing and applying information to identify property locations by using tools such as maps, surveys/plans and Property Online.
- Experience contributing to the development of administrative process improvement/standards; and
- Demonstrated ability to work under limited supervision to prioritize work demands and meet deadlines while exercising appropriate judgement.