Description:
KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary
- Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
- Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
- Proofread, review and validate documents prior to manager signature
- Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
- Generate tracking tools and gather data for manager to meet reporting requirements
- Track budgets for service level agreements and training and development
- Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
- Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
Other
- Take and prepare minutes of monthly meetings
- Provide administrative solutions to improve site services
- Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
- Other duties as assigned
SKILLS
General and Specific Knowledge
- Administrative best practices
- Accounting principles
- Intermediate MS Office expertise
- Records management
Formal Education and/or Certification(s) and Experience
- Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
- Preferred: minimum requirements and general accounting courses and/or basic accounting experience
Abilities
- Use applicable computer software and operating systems
- Manage multiple deadlines and priorities
- Demonstrate attention to detail