Administrative Assistant

 

Description:

Who we are: Peel Region’s mission is to create a healthy, safe, and connected community. In Human Services, we do this by planning, managing, and delivering diverse and integrated services and resources. This ensures our residents can participate in a fast-growing and changing community.

Join our diverse team and be part of our vision. Think big. Channel your creativity. Make a difference.

At Peel Region, we can create lasting impact, together.

Reports to: Commissioner of Human Services

What You Will Do In This Role
 

  • Managing the Commissioner of Human Services through prioritizing, organizing of Commissioner’s emails for action/priority identification of deadlines throughout the day
  • Actively uses and maintains an organized MS Outlook filing system for shared access by the Commissioner.
  • Prepares draft memos, reports, emails, spreadsheets, presentations, and correspondence for the Commissioner on various topics
  • Controls information, requests, reports, documents, and general paper flow to and from the Commissioner’s office in a highly professional and timely manner
  • Prioritizes actions, responses, and tasks work appropriately with enough advance and scheduled time to allow for effective execution
  • Researching, attaining expert opinion, and responding to complaints, routine correspondence, and requests in a proactive manner with a commitment to high standards of service
  • Develops Executive Summaries to ensure events and actions are captured for review
  • Organizing and maintaining appropriate reports, files, systems, and documentation in accordance to records retention by-laws
  • Actively manages a follow-up system to ensure that work proceeds in a smooth fashion and that the corporate departments are responsive to administrative matters and issues
  • Coordinating departmental policy updates, ensuring such items are communicated, as appropriate, to management, staff and other Regional departments
  • Coordinating, editing, and assisting with the preparation of Council reports by ensuring deadlines are met
  • Maintains confidential files/records for the Commissioner’s office and documents
  • Processes all Performance Appraisals for the department and coordinates the preparation of Human Resources paperwork
  • Communicates with Councillors and Senior Management on various issues including confidential client issues
  • Maintains the administration of the attendance program for Human Resources, including updating vacation and sick leave into HR management system.
  • Completes monthly financial reconciliation of expenses
     

What The Role Requires
 

  • Post-secondary education and/or courses relevant to administration, or a c ombination of education and experience may be considered
  • A minimum of (5) five years of experience in an expeditious and multi-tasking support or administrative role
  • Advanced administrative skills
  • Familiarity with Human Services at the Region or a similar organization

Organization Region of Peel
Industry Management Jobs
Occupational Category Administrative Assistant
Job Location Ontario,Canada
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Experienced Professional
Experience 5 Years
Posted at 2024-11-18 6:49 pm
Expires on 2025-02-23