Description:
Who we are: Peel Region’s mission is to create a healthy, safe, and connected community. In Human Services, we do this by planning, managing, and delivering diverse and integrated services and resources. This ensures our residents can participate in a fast-growing and changing community.
Join our diverse team and be part of our vision. Think big. Channel your creativity. Make a difference.
At Peel Region, we can create lasting impact, together.
Reports to: Commissioner of Human Services
What You Will Do In This Role
- Managing the Commissioner of Human Services through prioritizing, organizing of Commissioner’s emails for action/priority identification of deadlines throughout the day
- Actively uses and maintains an organized MS Outlook filing system for shared access by the Commissioner.
- Prepares draft memos, reports, emails, spreadsheets, presentations, and correspondence for the Commissioner on various topics
- Controls information, requests, reports, documents, and general paper flow to and from the Commissioner’s office in a highly professional and timely manner
- Prioritizes actions, responses, and tasks work appropriately with enough advance and scheduled time to allow for effective execution
- Researching, attaining expert opinion, and responding to complaints, routine correspondence, and requests in a proactive manner with a commitment to high standards of service
- Develops Executive Summaries to ensure events and actions are captured for review
- Organizing and maintaining appropriate reports, files, systems, and documentation in accordance to records retention by-laws
- Actively manages a follow-up system to ensure that work proceeds in a smooth fashion and that the corporate departments are responsive to administrative matters and issues
- Coordinating departmental policy updates, ensuring such items are communicated, as appropriate, to management, staff and other Regional departments
- Coordinating, editing, and assisting with the preparation of Council reports by ensuring deadlines are met
- Maintains confidential files/records for the Commissioner’s office and documents
- Processes all Performance Appraisals for the department and coordinates the preparation of Human Resources paperwork
- Communicates with Councillors and Senior Management on various issues including confidential client issues
- Maintains the administration of the attendance program for Human Resources, including updating vacation and sick leave into HR management system.
- Completes monthly financial reconciliation of expenses
What The Role Requires
- Post-secondary education and/or courses relevant to administration, or a c ombination of education and experience may be considered
- A minimum of (5) five years of experience in an expeditious and multi-tasking support or administrative role
- Advanced administrative skills
- Familiarity with Human Services at the Region or a similar organization