Administrative Assistant

Description:

Collect cash, issue receipts, prepare cash statements, keep accounts to trial balance and bank reconciliation, and bank deposits.

Process incoming and outgoing mail (internal and external).

Operate a variety of office equipment.

Maintain a positive working relationship with school staff/students/parents/public.

Provide occasional student supervision in the absence of supervisor.

Perform other duties as assigned.

Required Knowledge, Abilities and Skills

Proficient skill of Microsoft Office Suite or equivalent and related Student Information Systems (SIS).

Keyboarding skills of 60 words per minute or proof of competency in keyboarding skills.

Have experience with current office equipment and be able to adapt to technological change.

Knowledge of Business English, punctuation, spelling and Business Math.

Have training and/or experience in office procedures.

Possess an ability to perform basic accounting.

Ability to work under limited supervision.

Ability to use discretion when dealing with confidential matters.

Ability to be adaptable to unpredictable situations.

Ability to work well with students, parents, school staff and other district personnel.

Ability to multi-task, prioritize, meet deadlines and deal with interruptions.

Required Training, Experience and Certification

High school Diploma or equivalent

Office Administration Certificate plus one year of specific experience or an equivalent combination of training and experience.

One to two years recent and relevant experience in accounting, bookkeeping and office administration in a computerized environment, ideally in a large school setting.

First Aid would be an asset.