Description:
Reporting to the Finance & Administration Manager, the Administrator provides support to the Finance & Administration Manager who provides leadership to the Unit’s Director, Associate Directors and Professionals of Teaching and Learning Services in all aspects of the HR and Finance operations. The Administrator is the contact person for the administrative and support staff with respect to matters related to HR and Finance.
Finance
- Processes and monitors a variety of accounting and budget transactions, for further approval by the Finance & Administration Manager. These include journal entries, advances, expense reports, supplier invoicing, accounts payable, accounts receivable and other functions;
- Provides procurement services to the Unit in compliance with Procurement policies. Compiles and reviews statistical and financial data for further analysis by the Finance & Administration Manager;
- Responds to inquiries and resolves issues related to the Unit’s administration of finances, in consultation with the Finance & Administration Manager;
- Liaises with internal partners regarding financial matters related to TLSWG, UTLWG and TLS special projects;
- Processes, monitors financial transactions of a smaller amount, for fund availability, restrictions and proper coding and submits them for approval by the Finance & Administration Manager;
- Provides financial and accounting services to the Unit;
- Reviews all expenditures, ensures compliance with University budget policies and financial procedures and reports any discrepancies to the Finance & Administration Manager for proper correction measures;
- Performs activities to support the daily operations of the Unit by ensuring that accounting and finance are carried out in accordance with established goals and objectives;
- Reconciles financial statements, reports any discrepancies and formulates recommendations to the Finance & Administration Manager for further resolution of the discrepancies;
- Administers funds in adherence to internal and external accounting policies and procedures and contract obligations;
- Administers teaching spaces and university teaching lab equip equipment operational funds as well as classroom and teaching lab major renovations capital funds budget, in consultation with the Finance & Administration Manager;
- Applies information received and selects the most appropriate procedure for performing accounting administration activities within pre-established guidelines;
- Verifies financial documents for completeness and compliance with University’s personnel policies and procedures and submits them to the Finance & Administration Manager for further approval;
Administration
- In consultation with the Finance & Administration Manager, reviews and updates existing HR and Finance processes for the Unit;
- Establishes and fosters effective working relationships by identifying needs and providing support to the Finance & Administration Manager in the delivery of services. Assesses and resolves problems. When appropriate, informs supervisor and formulates recommendations;
- Attends meetings, takes notes and undertakes follow-up actions in consultation with Finance & Administration Manager.