Administrative Assistant

Description:

Cenovus Energy is looking for an Administrative Assistant to join our Health & Safety team. Reporting to the Director, of H&S Deployed Upstream this position is responsible to providing superior administrative support while providing effective and efficient service.

What you’ll do:

• Provide superior administrative support to the Director of H&S Deployed Upstream and the team

• Prioritize duties and responsibilities to provide effective and efficient service

• Assist in regularly creating and editing memos and PowerPoint presentations

• Manage calendars, arrange meetings and requirements

• Process expense statements and invoices for payment

• Coordinate events, team activities and meetings (weekly and monthly)

• Assist with other H&S events (Safety Leadership Capacity, SEFSAM, Safety Summit)

• Manage employee, contractor & service provider onboarding and offboarding & maintain accurate headcount records

• Work with Director on budget requests (POs, monthly reports, detailed spend reports)

• Ensure the recognition, training and other discretionary budgets are used effectively.

• Liaise with Site Administrators to fulfil deployed team onboarding and offboarding requests

• Maintain team SharePoint sites for access provisions, file structure and document retention; with a focus on continuous improvement to ensure quick and easy access to key documents and information.

• Communicate updates to the team

• Book travel and accommodation

• Other duties as required including budget administration and special projects

Who you are:

• Must be legally entitled to work in Canada

• 5+ years administrative experience

• Office or business administration certification preferred

• Proficient in MS Office Suite

• Ability to handle confidential data while exercising discretion and good judgment

• Demonstrate diplomacy, discretion and professionalism

• Knowledge in SAP is an asset