Administrative Assistant

 

Description:

To provide confidential secretarial services to the Divisional Director Emergency Disaster Services and all Emergency Disaster Services employee personnel within the Salvation Army Atlantic Division

KEY RESPONSIBILITIES:

  • Assist in organizing Emergency Disaster Services events
  • Create form letters, charts, tables, certificates, brochures, briefs, power point presentations etc. as may be required
  • Secure information required for various Boards and meetings and keep relevant folders up to date.
  • Prepare and distribute agendas and minutes as assigned.
  • Compile information for reports
  • Ensure all deadlines for various reports, requests, and projects, as outlined by EDS, are met; if necessary, send out reminders
  • Type various forms
  • Maintain and update the Calendar of Events for the Divisional EDS
  • When necessary, arrange meetings
  • Responsible for accommodation arrangements for EDS Divisional Team
  • Complete Business World transactions for Divisional EDS Team
  • Maintain EDS Social Media accounts
  • Help employees and volunteers with administrative duties during disasters
  • Perform other duties as assigned

 

 

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

  • Have post-secondary education in the office and clerical fields
  • Have prior clerical/office administration experience; experience in an executive office setting an asset.
  • Possess good computer skills and be proficient in Microsoft products including Word, Excel, Publisher, and Power Point
  • Understand different social media platforms and how to maintain social media accounts

 

 

PREFERRED SKILLS/CAPABILITIES:

  • Be able to uphold the mission, vision, and values of The Salvation Army
  • Possess excellent organizational and interpersonal skills.
  • Possess excellent oral and written communication skills.
  • Be able to maintain a high standard of confidentiality and willingness to sign Confidentiality Statement
  • Possess strong sense of integrity with professional ethics and a balanced sense of fairness and flexibility.
  • Have ability to work independently.
  • Be able and willing to take directions.
  • When needed, be able to clearly and accurately communicate factual information/data.
  • Obtain a Criminal Police/Vulnerable Sector Check and clearance through The Salvation Army Internal Abuse Registry and be willing to sign the Salvation Army Code of Conduct Receipt & Acknowledgement Form

Organization The Salvation Army
Industry Management Jobs
Occupational Category Administrative Assistant
Job Location Toronto,Canada
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2024-09-12 6:31 am
Expires on 2024-12-01