Administrative Assistant

Description:

The Legislative Assembly of Manitoba seeks two Administrative Assistants in the Clerk’s Office who will play a significant role in our organization. The incumbents are non-partisan employees of the Legislative Assembly, not government employees.

Position Summary
Reporting to the Office Manager, the incumbent performs diverse administrative, technical and analytical tasks. There is considerable contact with MLAs, Assembly and government staff, members of the public, and outside agencies. The incumbent also provides advanced administrative support services. Considerable tact and courtesy are required for this position. The incumbent exercises independent judgement and initiative in completing assignments and in resolving office operational problems. The incumbent works closely with the Clerk’s Office Manager, the Clerk and Deputy Clerk as well as the other Administrative Assistant.

Conditions of Employment:

• Must be legally entitled to work in Canada

• You must be, and remain, politically non-partisan in both perception and fact.
• You must be willing to work a flexible schedule, including working outside of standard office hours.

Qualifications:
Your Essential Qualifications

• Minimum of three years’ experience in a professional office environment.
• Thorough knowledge of administrative office procedures including correspondence preparation, filing systems, and proper use of spelling, grammar and punctuation.
• Proficiency with computer programs such as Word, Outlook, Excel and PowerPoint.
• Strong organizational, logistical, planning, and time management skills, including the ability to meet deadlines as well as demonstrating meticulous attention to detail.
• A strong commitment to client service, including the ability to maintain a professional and efficient nonpartisan attitude in interactions with internal and external clients.
• The ability to work as part of a team as well as independently while managing a heavy workload.
• Excellent interpersonal skills, including the ability to work well with others, deal with stressful situations in a patient, calm manner, and demonstrate tact, diplomacy, compassion and understanding.
• The ability to deal with highly confidential and sensitive information with care and impartiality.

Your Preferred Qualifications

• French language skills.
• Experience in event planning and organization.
• General knowledge of Manitoba’s democratic system.
• Experience working with InDesign.