Administrative Assistant

Description:

Du es & Responsibili es 

Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports
and related material from machine dictation and handwritten copy. 

Open and distribute incoming regular and electronic mail and other material and coordinate the flow of
information internally and with other departments and organizations. 

Schedule and confirm appointments and meetings of employer. 
Order office supplies and maintain inventory. 
Answer telephone and electronic enquiries and relay telephone calls and messages. 
Set up and maintain manual and computerized information filing systems. 
Determine and establish office procedures. 
Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person. 
Record and prepare minutes of meetings. 
Arrange travel schedules and make reservations. 
May compile data, statistics and other information to support research activities. 
Set up and maintain manual and computerized informa on filing systems. 
May supervise and train office staff in procedures and in use of current software. 
Type and proofread correspondence, forms and other documents. 
Providing guidance and advice to enable decision-making about tasks, situa ons, and processes.