Description:
Here's how an Administrative Assistant for our Atlantic Canada office contributes to our team:
Responsibilities
- Supports day-to-day operations by performing administrative tasks for direct manager, district departments, and administration team.
- Develops and maintains customer-focused relationships with all stakeholders.
- General office administration such as answering and redirecting telephone calls, booking office boardrooms, greeting external clients and visitors, and following security requirements for office visits, inventory checks of office supplies and placing orders, mail distribution and courier requests, maintain daily record of employee schedules.
- Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for the district office.
- Assists with coordinating meetings and events, including arranging for catering, booking locations, and distributing information.
- Assists with coordination of employee training and training records.
- Liaison with building landlord
- Orders office supplies for department as requested.
- Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.
Qualifications
- High school diploma.
- Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
- 3 years of experience as an administrative assistant.
- Excellent verbal, written and interpersonal communication skills.
- Ability to prioritize tasks and adapt to change.
- Ability to act with discretion when handling confidential information.
- Ability to effectively handle difficult situations and remain calm under pressure.
- Ability to develop and maintain effective stakeholder relationships.
- Ability to create, edit, proofread, and format documents/presentations.
- Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.