Description:
The scope of the work includes researching and coordinating projects and events, accreditation, developing key contacts both internal and external to NAIT, as well as supporting the Director with calendar meetings, and documentation needs. This position will also support the CAMS strategic plan, centre of excellence requirements, and CAMS external partnerships.
Key Responsibilities:
- Accreditation coordination and support including both multi-year and annual accreditation documentation as well as assisting in developing and maintaining Simulation Centre policies and procedures
- Supporting Director in reporting quarterly (and as requested) various key performance indicators (KPI)
- Systems Management/Training – communicating changes and information regarding systems and process (Microsoft Teams, Sim Centre Scheduling Software, SharePoint Site)
- Simulation Centre Support including SHLT ITS Committee rep for Sim Centre; receiving all requests for time in the Simulation Centre
- Coordinating with Simulation Technologists Supervisor to ensure staff are available to conduct tours and any special request set ups
- Input all booking information into the scheduling software system
- Input all equipment, supplies and simulated participants used during simulation events into the tracking software
- Maintain simulation mailbox and calendar with all bookings, tours and training sessions happening in the Simulation Centre
- Coordinate and lead all Simulation Confirmation meetings
- Serve as the primary contract for internal and external clients
- Request simulated patients (from either the NAIT Patient Model pool or the U of A Standardized Patient program)
- Assists in the administrative functions related to the SIM Centre including booking rooms, catering and NAIT supplies/support as necessary; preparing documents for meetings/events; recording and preparing minutes/ creating and maintain survey templates delivered by the Simulation Centre
- Preparation of contracts
- Ensuring all external invoices are sent to Accounts Receivable for processing and follow up if required
- Budget assessment; verifying and/or auditing financial information; resolving complex issues; financial reconciliation activities
- General office duties and reception
Skills & Abilities:
- Willingness to Learn: Embrace the opportunity to constantly expand your knowledge base. Stay up-to-date with the latest advancements in technology and industry trends, particularly in Large Language Models, AI, and ML Technologies. Attend training sessions and workshops to enhance your skills.
- Adaptability: Be ready to pivot daily and take on new challenges with the team.
- Self-Starter: Demonstrate a proactive attitude and a strong sense of ownership. Initiate projects, identify opportunities for improvement, and innovative solutions.
- Tech Enthusiast: Exhibit a passion for technology and a thirst for knowledge. Explore emerging technologies, experiment with new tools, and share your insights with the team.
- Team Player: Collaborate effectively with cross-functional teams. Be an outward-facing representative of our organization, fostering positive relationships with clients, partners, and stakeholders.
- Strong Organizational Skills: Exhibit effective time management, attention to detail and organizational skills. Advanced Microsoft product knowledge is required.
- Effective Problem-Solving Skills: Demonstrate the ability to analyze and solve complex challenges, adding value to our projects.
Qualifications:
- Completion of Grade twelve
- Related post-secondary certificate or diploma
- 3-5 years progressively responsible administrative level experience
- An equivalent combination of education and experience may be considered