Administrative Assistant

 

Description:

Duties to be assigned include:

  • Organizes work ensuring that deadlines are met.
  • Maintains a variety of files pertaining to administration, District schools, personnel, students etc.
  • Maintain and update student records such as registration forms, permanent record cards, class lists, transfers and monthly attendance.
  • Performs reception duties, such as dealing with students, parents/guardians and staff, receiving visitors, handling general inquiries, handling incoming and outgoing mail, answering and redirecting incoming calls and relaying messages.
  • Performs a wide variety of word processing and other computerized tasks.
  • Monitors school/department accounts and ensures that invoices are accurate, properly coded and authorized; issues payments and receipts, records, collects and deposits monies and reconciles monthly bank statements. Maintains and balances petty cash as needed. Maintains Principal's Trust Account as needed.
  • Maintains accounts receivable, prepares invoices, records payments received and reconciles outstanding invoices on a monthly basis
  • Schedules appointments and makes travel arrangements as required
  • Completes Ministry and District forms for submission as required under the direction of the Administrative Officer(s) or Supervisor.
  • Assists with the organization of meetings and similar functions. May be asked to attend meetings in order to record and transcribe minutes.
  • Assists in arranging for and maintaining records for staff positions in the event of absence or illness.
  • Handles registrations for course offerings for teacher professional development.
  • Performs minor first aid as required.
  • Performs other job related duties as directed by Administrative Officer(s) or Supervisor.
     

 

Qualifications and Attributes:

  • Grade 12 or equivalency
  • Up to 2 years of recent (within 5 years) experience preferred
  • Word processing and computer skills
  • Understanding of basic accounting principles
  • Ability to manage difficult conversations in a professional manner
  • Must meet clerical typing (40 w.p.m.) and other standards set by the School District. The whole of the results of the testing will be considered in the hiring process
  • Ability to work independently and set priorities
  • W.H.M.I.S. Certificate and other online safety training provided by the District to be completed within the probationary period
  • Good interpersonal skills and the ability to be an integral part of a team
  • Must be able to pass a Vulnerable Sector Criminal Records Search conducted by the District prior to starting employment

Organization School District #60 (Peace River North)
Industry Management Jobs
Occupational Category Administrative Assistant
Job Location Toronto,Canada
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2023-05-30 7:52 am
Expires on 2024-12-14