Maintains physicians’ daily schedule and maintains their Outlook calendar. May include determining priorities and arranging meetings, appointments, teleconferencing and videoconferencing.
Coordinates clinic activities: Schedules clinic appointments; notifies patients of their appointments and addresses patient inquiries;
Coordinates follow up appointments with patients after their clinical visits;
Produces and completes standard requisitions and clinical forms, including legal documentation, medical reports and insurance papers;
Coordinates meetings and educational lectures, as required.
Compiles and submits expense claims (i.e. travel, honoraria, meeting expenses, legal case opinions, etc.)
Initiates purchase order, deposit and cheque requisition requests using the appropriate cost center(s).
Assists with conference registrations, travel and accommodation arrangements and prepares travel expense claims adhering to policies of the appropriate organizations.
Proofreads documents and composes routine correspondence;
May be required to assist with annual reapplications for professional licenses/privileges and maintenance of certification.
Answers phones and responds to messages in timely manner; evaluates nature and urgency and either provides response or refers on.
Updates and maintains physicians’ curriculum vitae and documentation for professional advancement and annual reporting.
May assist with formatting and preparation of presentation materials.
Assists with preparing grant applications: may include performing basic literature searches, inserting references and generating bibliographies using Reference Manager, completing forms, contacting and obtaining information such as CVs from co-applicants, obtaining appropriate signatures, grant assembly and uploading of documents, photocopying, and arranging courier services.