Administrative Assistant

Description:

Duties to be assigned include:
Organizes work ensuring that deadlines are met.

Maintains a variety of files pertaining to administration, District schools, personnel, students etc.

Maintain and update student records such as registration forms, permanent record cards, class lists, transfers and monthly attendance.

Performs reception duties, such as dealing with students, parents/guardians and staff, receiving visitors, handling general inquiries, handling incoming and outgoing mail, answering and redirecting incoming calls and relaying messages.

Performs a wide variety of word processing and other computerized tasks.

Monitors school/department accounts and ensures that invoices are accurate, properly coded and authorized; issues payments and receipts, records, collects and deposits monies and reconciles monthly bank statements. Maintains and balances petty cash as needed. Maintains Principal's Trust Account as needed.

Maintains accounts receivable, prepares invoices, records payments received and reconciles outstanding invoices on a monthly basis

Schedules appointments and makes travel arrangements as required

Completes Ministry and District forms for submission as required under the direction of the Administrative Officer(s) or Supervisor.

Assists with the organization of meetings and similar functions. May be asked to attend meetings in order to record and transcribe minutes.

Assists in arranging for and maintaining records for staff positions in the event of absence or illness.

Handles registrations for course offerings for teacher professional development.

Performs minor first aid as required.

Performs other job related duties as directed by Administrative Officer(s) or Supervisor.

Qualifications and Attributes:
Grade 12 or equivalency

Up to 2 years of recent (within 5 years) experience preferred

Word processing and computer skills

Understanding of basic accounting principles

Ability to manage difficult conversations in a professional manner

Must meet clerical typing (40 w.p.m.) and other standards set by the School District. The whole of the results of the testing will be considered in the hiring process

Ability to work independently and set priorities

W.H.M.I.S. Certificate and other online safety training provided by the District to be completed within the probationary period

Good interpersonal skills and the ability to be an integral part of a team

Must be able to pass a Vulnerable Sector Criminal Records Search conducted by the District prior to starting employment