Description:
Located in Inuvik, the Administrative Assistant reports to the Comptroller and provides support services to staff in the Beaufort Delta Divisional Education Council (BDDEC) office. This position is the first point of contact for clients coming into the BDDEC office, and the incumbent greets and directs visitors to the appropriate person or service, answers and forwards telephone calls, takes messages, schedules appointments and performs related clerical duties including responding to visitors inquiries and requests for information. You are responsible for general office duties including preparation of correspondence, maintenance of records management system, operation of office equipment, answering telephones and performing administrative duties of a general nature that support the day-to-day operation of the BDDEC office.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of general administrative / clerical procedures, and filing systems.
- Knowledge of and/or the ability to acquire knowledge of financial administration and human resources software programs such as System of Accountability and Management (SAM) and Human Resources Information System.
- Knowledge of and/or the ability to learn and apply records management policies and procedures including records disposition and systems such as DIIMS/ARCS and ORCS.
- Ability to acquire and apply knowledge of ATIPP Act.
- Ability to acquire knowledge of GNWT policies and processes.
- Knowledge of privacy and confidentiality practices and the ability to adhere to the expectations of maintaining client privacy and confidentiality.
- Telephone and reception skills.
- Organizational, time management and decision making skills.
- Skills relating to working collaboratively and cooperatively as an effective team member to achieve group and organizational goals.
- Keyboarding and computer skills and the ability to send and receive electronic mail, perform word processing and access information over the internet.
- Attention to detail and accuracy skills, and the ability to prioritize work.
- Ability to listen, understand and respond effectively to other people, and to help or serve people in an effective, tactful manner.
- Ability to communicate effectively verbally and in writing.
- Ability to manage interruptions and tight deadlines.
- Ability to understand and carry out detailed instructions.
- Ability to record, format and compile information accurately.
- An ability to participate willingly and support team decisions (i.e.: is a good team player).
- Ability to commit to actively upholding and consistently practicing personal diversity, inclusion and cultural awareness, as well as safety and sensitivity approaches in the workplace.
Typically, the above qualifications would be attained by:
A High School Diploma and two (2) years of relevant work experience. Equivalent combinations of education and experience will be considered.
ADDITIONAL REQUIREMENTS
A valid class 5 Drivers License.