Admin Assistant

 

Description:

  • Provide day-to-day administrative support to the Scientists
  • Maintain Canadian Common CV and U of T CV
  • Provide support for all HR functions such as job postings, hiring, contract management, terminations, timekeeping, etc.
  • Process and monitor reimbursements, invoice payments, and expense transfers.
  • Complete monthly reconciliation of financial reports and corporate credit card statements; follow up on discrepancies
  • Create monthly financial summary for all cost centers
  • Act as liaison between the Scientist and the Grant Accountant for financial matters
  • Assist with grant application preparation and submission
  • Assist with creating and updating laboratory websites
  • Assist with managing Outlook calendar for the Scientists
  • Schedule travel for Scientists, including flights, hotels, conference registration, etc.
  • Order lab supplies through the Sickkids procurement system
  • Provide administrative support to Scientists for their UofT teaching duties, scheduling and setup.
  • Assist with program administrative tasks as determined by the Program Manager.

 


Necessary Qualifications

  • Completion of a post-secondary degree or diploma program.
  • Minimum of 1-2 years administrative experience is required.
  • Above average proficiency with computers and software applications such as, Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.
  • Understanding of basic financial accounting.
  • Excellent interpersonal and communication skills.
  • Excellent attention to details.
  • Ability to problem solve effectively.
  • Ability to work well independently as well as in a team environment.
  • Experience in a hospital or university setting would be an asset.
  • Experience with WordPress will be an asset.
  • Demonstrated ability to handle multiple tasks and prioritize work in an efficient and organized manner.

Organization SickKids
Industry Management Jobs
Occupational Category Admin Assistant
Job Location Toronto,Canada
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2023-03-01 1:47 pm
Expires on 2025-01-22