Admin Assistant

Description:

Administration:

• Handle incoming inquiries (written & verbal)
• Maintain physicians’ calendars and coordinates travel arrangements
• Book routine and complex meetings/appointments, prioritizing requests for meetings.
• Establish and maintain electronic filing systems
• Process physicians memberships and renewals
• Arrange meeting rooms, catering, audio visual and equipment for meetings/events
• Provide administrative support to committees and rounds
• Attend meetings, take and transcribe minutes
• Prepare reports, documents, letters, spreadsheets, presentations, some of which may be confidential/sensitive in nature
• Support Physician/Manager with special projects

Clinical:

• Retrieve data from various sources and provides clinic/patient related support
• Organize and coordinates on-call schedules and updates systems as required
• Process patient letters, forms and other patient-related materials
• Maintain databases

Academic:

• Update and keep physicians’ Curriculum Vitaesas well as Common CVs current
• Prepare and maintain teaching dossiers
• Record and track books, chapters, funding and awards for academic year
• Prepare document and provide support to physician during annual and triennial review process, and academic promotions
• Assist with the recruitment/onboarding/termination process related to research staff and students