Description:
Here’s What You’ll Get To Do
- Provide administrative support to several staff physicians in the Department of Critical Care Medicine
- Maintain physician CV’s, Biosketch
- Coordinate and organize physician’s calendar and schedule
- Schedule and coordinate routine and complex meetings via TEAMS and ZOOM
- Organize and prepare Committee meetings and Rounds
- Record & transcribe minutes and independently prepare original correspondence including meeting agenda, letters, reports, and spreadsheets
- Assist in developing and creating posters and PowerPoint presentations
- Transcribe documents including manuscripts and reports
- Assist in the organization of conferences and events
- Arrange travel and accommodations
- Process reimbursements and maintain physician memberships
- Maintain Research Accounts, process accounts payable, and verify monthly expenditures
- Provide research and grant support
- Act as the primary resource for other members of the section
- Conduct literature searches, pull articles and enter into endnote
- Maintain reference/citation database and other electronic files
- Assist with clinical activities as required
- Handle incoming inquiries and respond appropriately
- Review and distribute mail
- Provide coverage and assist divisional support staff as required
Here’s What You’ll Need
- Post secondary degree/diploma in business or office administration
- Minimum 3-5 years of senior administrative experience, preferably in the health care industry
- Expert knowledge and proficiency in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
- Experience using Adobe Professional and Endnote
- Exceptional interpersonal, oral and written communication skills
- Proven ability to prioritize work in an efficient and organized manner
- Highly developed analytical, evaluative and problem solving skills
- Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external stakeholders
- Ability to work well independently, as well as, in a team environment
- Ability to work in a fast paced work environment with many interruptions and multiple priorities