Description:
We are looking for a highly organized and detail-oriented Accounts Payable/Receivable Clerk to join our finance team. This role is responsible for managing incoming and outgoing payments, ensuring accuracy, and maintaining strong relationships with suppliers and customers. The ideal candidate has experience working in a fast-paced environment, preferably within the food manufacturing industry.
Key Responsibilities:
✅ Accounts Receivable:
- Generate and send invoices to customers in a timely manner for occasional clients.
- Monitor incoming payments, process them, and ensure they are applied correctly to customer accounts.
- Track customer accounts to ensure all payments are correctly recorded and follow up on any unpaid balances or discrepancies.
- Follow up on outstanding payments and send reminders to customers as needed.
- Reconcile accounts receivable transactions and resolve any unpaid balances or discrepancies.
- Negotiate payment terms with customers if necessary and manage credit risk.
- Work closely with sales and customer service teams to address billing inquiries.
- Prepare monthly aging reports and assist with financial reporting.
✅ Accounts Payable:
- Review and verify supplier invoices for accuracy and proper authorization.
- Process supplier invoices in the accounting system, matching them to purchase orders and receipts.
- Reconcile supplier statements, communicate with suppliers to resolve discrepancies, respond to payment inquiries, and maintain positive business relationships.
- Ensure correct coding and entry of invoices into the accounting system.
- Prepare and process payments via checks, electronic transfers, and wire payments.
- Maintain supplier records and respond to payment requests.
- Post credit card transactions.
- Properly file accounting documents after year-end verification.
- Assist with month-end and year-end closing procedures.
Required Qualifications:
🎓 Education: Diploma or degree in Accounting, Finance, or a related field (or equivalent experience).
📈 Experience:
- 2+ years of experience in Accounts Payable and/or Accounts Receivable, preferably in the food manufacturing industry or a related field.
💻 Technical Skills:
- Proficiency in accounting software (e.g., QuickBooks, SAP, or other ERP systems).
- Strong knowledge of Microsoft Excel.
🔎 Skills:
- Strong attention to detail, problem-solving abilities, and organizational skills.
- Excellent communication skills to work effectively with suppliers, customers, and internal teams.
- Ability to work independently, meet deadlines, and manage multiple priorities in a fast-paced environment.
Why Join Us?
✨ Competitive salary and benefits package
✨ Opportunity to work in a dynamic and growing food manufacturing company
✨ Supportive and collaborative team environment