Description:
- Assists all departments in complying with company sourcing and procurement policies
- Tracks purchasing spend vs budget to ensure spending is within budget
- Administrates procurement/purchasing processes including
- Vendor setups
- Purchase order (PO’s) management
Accounts Payable
- Weekly monitoring of A/P to ensure payments are made to vendors on time.
- Match vendor invoices against purchase orders and receiving documents
- Identify variances and resolve, adjust or investigate as needed
- Ensure proper approvals, accurate coding and data entry
- Ensure cheque runs and wire payments are accurately processed
- Gather information required and assist in the creation of new vendor setups
- Respond to all vendor inquiries
- Reconcile vendor statements, research, and correct discrepancies
- Monitor employee per-diems and ensure accurate payout and record keeping
- Process expense reimbursements using online system, Concur and Shared Services Centre
- Reconcile petty cash and accurately replenish fund
- Administrative tasks as required
Accounts Payable and Office Clerk – duties could include but not limited to:
- Provide reception/front desk duties coverage for breaks and lunch
- Liaise with external vendors (e.g. building management, caters, etc.)
- Assist with the Health and Safety initiatives (e.g. contact building management to inform them of any outstanding building issues)
- Other duties as directed by Head of Studio