Accounts Payable Clerk

Description:

Enforces policies and procedures including adherence to the Procurement bylaw surrounding use of purchase orders for invoice payments.

Verifies authorized approval, workflows, and appropriate supporting documentation and coding.

Ensures accuracy of invoice totals, HST, dates, payment terms and discounts.

Resolves any discrepancies, and posts invoices in the Finance system.

Ensures that vendor invoices are paid within payment terms, following up with staff throughout the City on any unapproved invoices and communicating with the vendor any explanations/revisions.

Maintain monthly deadlines by posting invoices to the correct period; verifies and reconciles all vendor statements and outstanding invoices, obtains copies of outstanding invoices and forwards for approval and processing.

Responds to internal and external inquiries and provides instruction with regards to Account Payable questions.

Responsible for opening and closing Finance counter point of sale system daily including balancing of point of sale terminal, preparing bank deposit, opening and closing the safe, and securing deposits.

Responsible for the receipt of all departmental bank deposits; maintaining accurate records, providing written receipts, compiling deposit slips, and coordinating bank deposit pickup by armored courier. Ensures deposits on bank statement align to deposit slips, identifying any discrepancies.