Accounting Clerk 12

Description:

Under supervision of the Corporate Accounting Manager, this position handles all business partner master data set up and change requests and performs other specific clerical accounting duties.

Duties & Responsibilities

1. Acts as the primary contact for business questions related to vendor master data.
2. Completes requests for vendor master data set ups, changes, or deletions in a timely and accurate manner. This includes reviewing set up forms for completeness and ensures they are in compliance with the Corporate Business partner master data procedures.
3. Consistently conducts integrity checks as part of fraud prevention measures to ensure high quality of master data.
4. Provides internal and external customers guidance and training with regards to vendor master data policy and process.
5. Assist with external and internal controls for vendor master data.
6. Verifies and assembles suppliers' invoices and supporting documents for amounts on the P-card submissions. Ensures all documents are present and have accounted for all relevant taxes (i.e., GST, PST, etc.) and contacts City employees for clarification, as required.
7. Prepares and processes a variety of accounts payable transactions, including purchasing card transactions and reconciliations.
8. Ensures that all requests contain the appropriate supporting documentation and comply with corporate requirements before they are implemented into SAP.
9. Analyses and improves data quality, which includes running regular scheduled vendor data audit report (elimination of duplicate vendors, standardized naming conventions and retirements).
10. Maintains corporate vendor list which is used in accounts payable, work order, purchasing and inventory systems.
11. Conducts final review of, and approves, documents before entry into the Corporate general ledger system.
12. Ensures that documents for the accounts payable and general ledger systems are processed accurately and on a timely basis.
13. Tests new software releases and recommends changes.
14. Produces a variety of correspondence, documents, spreadsheets and reports.
15. Assists with the training of new staff.
16. Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Successful completion of a one-year post-secondary business-related program
• Five years’ related experience
• Knowledge of automated accounts payable and general ledger systems.
• Ability to establish and maintain effective working relationships with other civic employees and the public.
• Demonstrated skill in the design and use of spreadsheets.
• Demonstrated skills in the operation of office equipment including a computer with word processing and spreadsheet software and/or Microsoft Office Suite.