Accounting Clerk

Description:

• Assists the Accountant, Clinical Trials in monitoring the Clinical Trial Unit budgets by maintaining Accounts Receivable balances used for forecasting revenue inflows and budgeting for outflows of cash. Maintains general ledger in relation to accounts receivable and prepares supporting spreadsheets regarding Accounts Payable payments.
• Performs the Accounts Receivable function for the Clinical Trials Unit by invoicing, receiving and accounting of funds on an accrual basis from sponsoring agencies and maintaining accounts using database software.
• Performs the Accounts Payable function for the Clinical Trials Unit by performing duties such as:
  • Matching invoices to purchase orders and related documents.
  • Ensuring approval for all invoices and expense claims as established by signing authority guidelines and circulating to the appropriate signing authority as required.
  • Forwarding approved and coded invoices to Accounts Payable for payment on a timely basis.

• Performs a variety of general accounting duties including:
  • Investigating account inquiries related to A/R invoicing and A/P payments and fund transfers and resolving related issues by identifying and analyzing problems and initiating appropriate corrective action where required.
  • Extracting and compiling information from a variety of computer generated reports and keying information into working software.
  • Preparing routine journal entries including cheques for deposit.
  • Performs A/R and A/P reconciliation of individual studies during year-end invoicing and close-out of studies by matching information such as invoice payments received against refunds and invoices issued.

• Provides input to the Accountant, Clinical trials on existing departmental processes as requested.
• Maintains timekeeping records and forwards to Manager for approval.
• Performs other related duties as assigned.